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Research Affairs
Dear fellow professors,
As the Dean of Research, I welcome you to Seoul National University. My name is Young Kuk and I am also a professor in the physics department. The Office of Research is here to support you and your research. We are involved in work such as managing grants, releasing research results, and operating the Committee on Research Integrity, and will help you with any research-related problems or questions you may have. First of all, let me tell you about grants, and grant management at SNU.
I will explain aspects pertaining to outside grants.
Research Grants

There are two sources of research grants available to SNU faculty, government grants and private grants.
Government grants refer to those offered by the 18 government supported/funded institutes, such as the Korea Science and Engineering Foundation, and the Korean Research Foundation. Government grants may also be offered in the form of a contract for government projects, not necessarily from these institutions. For instance, the government may offer grants to open workshops for school teachers. Private research grants refer to those provided by private companies and such. If faculty members receive research grants from such sources, they must report them to the Office of Research¡¯s Division of Industry - Academic Cooperation. The total sum of research grants awarded to SNU faculty from the aforementioned sources amounted to approximately $330,000,000 as of 2006. This translates to about $250,000 per science and engineering faculty member, and $50,000 per member in the arts. (This total does not include SNU Hospital grants, which amount to approximately $ 500,000,000 annually.)

Overheads
The University collects overheads from faculty research grants. In the case of private grants, the overhead is 15%. 10% of the funds collected from overheads go to the University Library, 45% is used by the University Administration, and 45% is sent to each respective college or research institute. Of the 45% used by the Administration, 10% is used to supplement energy costs, 5% is sent to the University Computer Center, and the rest is used to support faculty, of which about $500,000 is spent on labor costs.
Research Grant Incentives
Originally, incentives were given to faculty according to the amount of their grants as a form of appreciation for the overheads submitted to the University, but the practice was suspended due to the objection of the government. However the University still provides faculty with financial support, corresponding to the incentives they would have received. These provided ¡®incentives¡¯ are divided into 3 classes-- A, B, and C--depending on research results and the size of the grants, and recipients are given 15~19% respectively. For example, a faculty member with a $100,000 grant who produces outstanding results would be provided with $1,900, while one who does only satisfactory work would be given $1,700.
Patents and licenses

Many people confuse the SNU Industry Foundation with the Division of Industry Cooperation. The Division of Industry Cooperation is primarily responsible for research grant management. However, the SNU Industry Foundation is a patent office, dealing with matters pertaining to patents and technology licenses. The foundation will be merged with the Office of Research as a division after March 2008. For current patents, faculty receive approximately 60~70%, whereas the Foundation takes 30~40%. The ratio of smaller projects dividends vary from 8:2 to 7:3.

The University does not currently provide for the costs of patent application; faculty members are expected to pay such costs themselves out of research grants. However, the University provides a bonus of $5,000 for every patent registered. The University Industry Foundation covers the cost of renewal fees to keep the patent in force. All patents filed by faculty are the property of the SNU Industry Foundation. The division also supports technology transfer, industrial collaborations, and the improvement of research environments.

Brain Korea 21

Brain Korea 21 (BK21)is a human resource development program initiated by Korea's Ministry of Education. The Ministry has targeted what it considers the seven most important fields in science and technology necessary to enhance national competitiveness in the 21st century. These are: information technology; biotechnology; mechanical engineering; chemical engineering; material science; physics; and chemistry. The objective of BK21 is to produce the next generation of world class leaders in these fields by upgrading research infrastructure and graduate-level training in Korea.

At SNU, there are 44 BK project groups and involved departments are currently receiving about $50,000,000 in research grants annually. However, less than 70% of faculty members are participating.

Research Grant Management System Reform

Since the Hwang Woo-Suk scandal, the monitoring of research funds has become increasingly thorough. By 2007 the Seoul National University adopted a new research grant management system in which faculty do not actually receive the money but can only access it through paperwork. The Division of Academic-Industry Cooperation of the Office of Research Affairs will handle all aspects of banking as well; all research grants will be deposited into accounts under the name of the Office. As this new system was benchmarked from that of Samsung Electronics, and is common in the West, faculty from the USA will find it familiar, while for those who experienced the old system, you will surely grow accustomed to this new one over time. Also, audits and investigations will be held without notice, as well as the regular, scheduled annual audits.

Responsibilities of the Division of Research Support of the Office of Research Affairs
The Division of Research Support is responsible for;

A. Newly appointed faculty settlement funds
All newly appointed faculty members (including endowed professors) are provided with initial settlement funds. This system extends to all fields, granting $10,000, and up to $15,000 to fields involving experiments or fieldwork. (As the government disapproves of this practice as well, funds come from the Seoul National University Foundation.)

B. Hiring of Research Personnel
Required research personnel may be recruited from researchers with relevant experience in research institutes and elsewhere. To employ a researcher, you must apply to the division, with the appropriate paperwork, on the 1st or 15th of each month. Contracts are for under 1 year, but renewable. About 1,400 researchers are currently employed by Seoul National University.

C. Research Support
The Research Support Division provides funding for matters such as participating in/hosting seminars, workshops, inviting outside scholars to the University, publishing fees, and international research. Travel costs are covered when participating in international seminars, so do not hesitate to make good use of this. Although there is a limit to the amount of support for travel expenses, this limit has been a little bit raised, and faculty members may travel business class. For example, for meetings in Europe, about $1,800 is provided, and about $1,000 for events in Southeast Asia.

D. Faculty Research Achievement Management
The Division keeps track of faculty members¡¯ research, statistically analyzes the results and compares them with other institutions, and communicates them to the public. It is required for all faculty members to report at the end of each year all published papers, proceedings, publications, and intellectual properties acquired during the year. Those who do not report their ¡®achievements¡¯ will be exempt from receiving Research Achievement Bonuses, and also will not be able to receive any research ¡®incentives¡¯ during the following year from the overheads mentioned above.

E. Recognizing and Managing Outstanding Research Achievements
This system was implemented after the Hwang Woo-Suk scandal, in order to establish a reliable database of research achievements of faculty members; further enhance the reputation of the University as a research-oriented institute, and draw talented students from around the world. When communicating research results to the media, you must go through the Office of Research. Normally research results are accounted for in monthly departmental reports, but when publishing in high profile journals such as Science and Nature, you must report the date and content of the paper to the Office, which will assign a committee of experts who will advise whether or not to release the results to the media. Providing incentives for those who actively participate are also being considered.

F. Operation of the Committee on Bio-Ethics
The Committee on Bio-Ethics was established to guide and provide both scientific, and ethical integrity to research pertaining to humans, and to protect the rights of those participating in experiments. All research related to, or involving human beings must be cleared in advance by the Committee.

G. Operation of the Committee on Research Integrity
The Committee on Research Integrity was assembled to ensure the integrity of research done throughout the University by preventing any improper conduct or practices. Guidelines on research ethics will soon be prepared. Violation of these guidelines will be subject to investigation, and punishment.

H. Managing Sabbatical Leave for Full Faculty
Sabbatical leave is granted to all fully instated faculty members, to provide an opportunity to broaden or deepen their educational interests, to explore new areas, and to maintain the high level of academic excellence necessary to meet the missions of Seoul National University. Leave may be taken for 1 semester every 3 years, or for 1 year every 6 years, after an initial 3 years of consecutive full-time employment. However, only up to one-seventh of the faculty of a department may be on leave at the same time. Faculty members of the Literature/Social Sciences departments will be supported during sabbatical leave up to $20,000 a year, or $10,000 per semester. A similar system has been proposed for the Science and Engineering departments, but adequate funds have yet to be obtained.

I. Unification Study Projects
RResearch projects pertaining to reunification of the Korean peninsula are managed through the Institute for Unification Studies, and supported by the Office. Faculty members of the arts will be supported if they initiate research projects within the University pertaining to such; annual funds for research are $10,000,000, and individual projects may receive up to $40,000 in grants. Dissertation research, various symposiums and seminars on unification are also supported.

J. Korean Studies Projects
The Office of Research supports research on Korea, such as its history, culture, and society, as to promote SNU as the center of Korean Studies. Research projects are managed by the Kyujanggak Institute for Korean Studies. Annual funds for research amount to $10,000,000, and individual projects may receive up to $15,000, and joint projects up to $50,000, in grants.

K. Managing Laboratory Equipment
The Office works to secure equipment and facilities required for research, improve research conditions, and promote the sharing of resources. You can search for useable facilities and equipment on the Office of Research webpage (http://research.snu.ac.kr).


Writing Research Proposals in Korea

Let me explain proposal writing in Korea for those who have been living in the U.S.
There are two types of grants you will primarily be applying for – Government Research Grants and Industry (Corporate) Research Grants.

Government Research Grants can come from the following sources:
The Korea Science and Engineering Foundation (http://www.kosef.re.kr/english_new/)
The Ministry of Health and Welfare (http://english.mohw.go.kr/)
The Agency for Defense Development (http://add.re.kr/)
(The Agency can only be reached by personal contact.)

Industry (Corporate) Research Grants:
Corporate grants are divided into those from large corporations, those from mid-sized to small corporations, and advising/consulting fees. Although there is no limit to advising/consulting grants, you must receive the approval of the President prior to using the money.

Writing your research plan in Korea is the same as in other countries; the proposals of talented researchers are usually granted. However, there are a few specifics, or quirks, that warrant attention.
First of all, there is the issue of format and aesthetics. It is best to keep your ¡®research objectives and aims¡¯ short. In the process of reviewing grants, th reviewers do not really read the proposal, and make their decisions in a flash. Objectives are best presented in a numbered format. The actual content length should be as long as you can manage, however, as a short proposal may be interpreted as showing a lack of effort, and be rejected as a result. Always edit your proposals so they are easy to read; use large, bold, easily recognizable type. Provide many figures, and also do not neglect the cover; try to do it up as nicely as you can. This comes from experience, and will help.

Second, you must absolutely adhere to the deadline; as most proposals are submitted online, you may not be able to submit your proposal after the designated time. There have been instances in which researchers have lost their grants on a 10-minute late proposal. Deadlines are non-negotiable. As administrative paperwork takes time, it may be wise to get at least your cover signed in advance.

Third, as for the content, research proposals in Korea are expected to contain precise methods, and you must also list the ¡®expected impacts¡¯ of your project. By this stage, you are probably physically, mentally and emotionally burned out, but nonetheless you need to write about impacts. It is advantageous to be in possession of lots of lab equipment and have an impressive resume.

Also, if your research plan is too short, or is not well-organized, it will be rejected. You should be especially careful of the fact that Seoul National University faculty are not well-liked by their peers. As the reviewers on the panel cannot be from the same institution from where the proposal was submitted, cronyism (as in non-SNU vs. SNU) is a factor, and sometimes on-experts serve as reviewers. Subjective observations or comments often lead to rejection.
Other points to be aware of are:
When displaying figures, do not copy and paste pictures from the web,
    it will lead to your proposal¡¯s rejection. Always create figures of your own.

There may be some projects in which everything is organized beforehand,
    even at the basic planning stage. Do not get involved in such projects.

Overconfident comments may incur dislike, and lead to rejection.
With corporate grants, it is always useful to meet and talk with the company executives beforehand.
As the Dean of Research, I have tried to change the things I felt were in need of improvement and inconvenient as I conducted research, but I have yet to address two major issues-- space usage fees and graduate student admission fees.
These issues have yet to be legally resolved.
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